About Knovo

Knovo is an award-winning retail branch design and architectural services firm. We specialize in 3D site surveys, architectural drawings, BIM coordination, and data-driven asset management that help brands design smarter, operate better, and deliver standout customer experiences.

We’re a fast-moving, highly collaborative team that thrives on precision, creativity, innovation and execution. If you’re energized by being at the center of a growing business and love making things run seamlessly behind the scenes, you’ll feel right at home here.

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The Role

This is not a traditional administrative role.

As Executive Assistant & Office Manager, you are the backbone of Knovo’s Hollywood Florida office and a trusted partner to the leadership team. You ensure executives are supported, priorities stay on track, and the physical office operates seamlessly.

You are the person who runs the space, anticipating needs, resolving issues before they escalate, and creating an environment where the team can do their best work. This role requires strong judgment, ownership, adaptability, and a calm, solutions-oriented mindset.

If you take pride in keeping things organized, functional, and running like clockwork while also supporting senior leaders at a high level, this role is for you.

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Key Tasks and Responsibilities:

Executive Support

• Provide administrative support to the President and EVP
• Manage complex, fluid calendars, meetings, and calls
• Prepare agendas, correspondence, briefing notes, and meeting summaries
• Complete executive expense reports accurately and efficiently

Office Management & Workplace Experience

• Own the day-to-day operation of Knovo’s Hollywood Florida office to ensure it runs smoothly and professionally
• Manage incoming and outgoing mail and deliveries, ensuring items are distributed and tracked appropriately
• Replenish office supplies, kitchen supplies, and other materials to keep the office fully stocked and functional
• Coordinate vendors and service providers as needed
• Ensure meeting rooms, shared spaces, and work areas are organized, clean, and ready for use
• Identify and resolve on-site issues quickly, escalating to appropriate support or vendors, when necessary

‍Technology & On-Site Support

• Serve as first-line support for day-to-day tech issues in the office (A/V, Wi-Fi, printers, screens, laptops, meeting room setup)
• Coordinate with external IT or technical resources to resolve more complex issues
• Support new hire setup including equipment, access, and workspace readiness

Travel, Events & Logistics Support

• Coordinate executive and team travel including flights, hotels, itineraries, and follow-ups
• Plan and manage internal meetings, off-sites, and events, handling logistics, catering, vendors, and on-site execution
• Ensure meetings and events are well-organized, on time, and professionally executed

Projects, Communication & Support

• Create presentations, documents, and internal communications as needed
• Conduct ad-hoc research and present findings clearly and concisely
• Support light social media posting and promotional activities when required
• Troubleshoot day-to-day challenges and proactively improve how the office and other workflows function

You’ll Excel in This Role If You…

• Take full ownership of our space and pride in running an organized, functional office
• Are proactive, resourceful, and calm when things don’t go as planned
• Have strong attention to detail and a high sense of accountability
• Enjoy being the go-to person others rely on
• Are comfortable juggling multiple priorities in a fast-paced environment
• Handle confidential information with discretion and professionalism
• Communicate clearly and confidently with all levels of the organization
• Adapt easily and stay positive as needs shift day to day

Qualifications

• 2+ years of experience as an Executive Assistant, Office Manager, or similar administrative role
• Proven experience supporting senior leaders in a variety of capacities
• Strong organizational, time-management, and multitasking skills
• Comfort troubleshooting on-site technology and coordinating with vendors
• Excellent written and interpersonal communication skills
• Ability to work independently with minimal supervision

Benefits:

• Competitive salary
• Health plan
• 401(k)
• Paid Time Off
• Opportunities for growth and advancement

Location:

This role is in-office, 5 days per week, based in our Hollywood, Florida location.